1. TITLE

The Society shall be known as Yealm Art Society

2. OBJECTS

To encourage the appreciation and enjoyment of Art in all its forms and to arrange exhibitions.

3. MEMBERSHIP

Membership shall be open to all, irrespective of age. Membership lists shall be held by all Committee members.

4. GENERAL MEETINGS

The Annual General Meeting shall be held as soon as possible after the end of the financial year (Dec 31st). An extraordinary General Meeting may be called for any specific purpose, by the Chairman or by at least ten members in writing. The agenda for each General Meeting shall be distributed at least seven days before the meeting.

5. ORGANISATION

a). President. A President may be appointed by invitation of the Committee and shall  hold office for at least two years.

b). Honorary Member. Honorary members may be appointed by invitation of the Committee in recognition of their long standing commitment to the Society.

c). Officers. The following shall be elected from the membership at the Annual General Meeting: Chairman, Vice Chairman (can be Co-Chair if required), Secretary, Programme Secretary, Treasurer, and Press Secretary.

d). Management Committee. The affairs of the Society shall be managed by the Officers and up to four members. A quorum shall consist of four members. Meetings shall be convened by the Secretary as necessary. Other committees or ‘ad hoc’ committee may be appointed by the Management Committee as required. The Officers shall be ex-officio members of all sub-committees.

e). The Management Committee shall have the power to co-opt members to any committee and to fill casual vacancies in offices or committees until the next Annual General Meeting.

f). Auditor. An auditor shall be appointed at an Annual General Meeting.

6. PROCEDURE FOR ELECTION

Nominations of candidates for election to offices or committees shall be sent to the Secretary at least seven days before the Annual General Meeting. The proposed nominee should have given their consent and a seconder shall be sought from the floor at the AGM. Proposer, nominee and seconder shall all be members of the Society.

7. SUBSCRIPTIONS

Subscriptions shall be fixed by the Committee and shall be due 1st January annually, and must be paid by the AGM at the latest.

8. CONTROL OF SOCIETY FUNDS

a). The Treasurer shall keep accounts and shall be responsible for the collection of all monies due to the Society and for payment of all monies due by the Society.

b). All cheques drawn on the Society’s account shall be signed by either the Chairman, Secretary or Treasurer, or any two for sums in excess of £500. The Treasurer may make transfers of any amount between the Society’s accounts without the requirement of a second signature.

9. EXHIBITIONS

The following shall normally apply to all exhibitions but the Committee may, if deemed desirable in a particular circumstance, amend or add to them.

a). The Committee will be responsible for hanging. It may appoint a sub-committee to assist. The Committee reserves the right to accept or reject any work. The Chairman shall make the final decision.

b). Work for the exhibition shall be original work in any medium. Crafts such as pottery, needlework, etc. may be accepted at the discretion of the Committee.

c). Fees charged to exhibitors shall be determined by the Committee. A commission of 10% on all work sold shall be taken by the Society.

d). Pictures are hung at the owners’ risk.

e). The Society will not hold itself responsible for any work not collected after the exhibition by the date specified. It reserves the right to dispose of such work as it thinks fit after three months.